Administrative assistant resume example
Administrative roles are easy to describe as a list of tasks. The resumes that get interviews show what got faster, more accurate or better organised because of you. Here’s how.
By the OpusStride team · Updated · 1 min read
Example administrative assistant resume
Written for Canadian employers. The employer is fictional and the figures are illustrative — replace them with your own.
Professional summary
Administrative assistant with 5 years supporting executive and operations teams. Manages complex calendars, travel and board materials, and has streamlined office processes with Microsoft 365. Bilingual English–French.
Experience
Executive Assistant
Riverbend Logistics (fictional), Ottawa, ON · Sep 2021 – Present
- Support the CEO and two vice-presidents, managing calendars, travel and quarterly board materials.
- Moved paper expense claims to a Microsoft Forms and SharePoint workflow, cutting processing time from 2 weeks to 3 days.
- Coordinate logistics for 4 offsite events a year for up to 80 attendees, consistently under budget.
- Trained 3 new administrative staff on office procedures and systems.
Skills
Calendar and travel management · Microsoft 365 (Outlook, Excel, SharePoint) · Minute-taking · Event coordination · Bookkeeping basics · Confidentiality
Turning tasks into achievements
| Task | Achievement |
|---|---|
| Managed calendars. | Managed calendars for 3 executives across 4 time zones with no double-bookings at board level. |
| Ordered office supplies. | Consolidated suppliers and cut office supply costs by 15% a year. |
Frequently asked questions
- What skills should an administrative assistant list?
- The software you use daily (often Microsoft 365 or Google Workspace), organisational skills like calendar and travel management, and languages. Match them to the job posting.
Templates for this
Related reading
Put it into practice
Build it from a region-matched template, then check what an ATS reads.